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Item Identification

Title: Processing Of Logbook Data
Short Name: Processing of Logbook Data
Status: In Work

Keywords

Theme Keywords

Thesaurus Keyword
UNCONTROLLED
None coastal fisheries logbook
None coastal fisheries trip report
None dolphin/wahoo
None grouper
None Logbook
None mackerel
None Reef Fish
None shark
None snapper

Temporal Keywords

Thesaurus Keyword
UNCONTROLLED
None 1986-present

Spatial Keywords

Thesaurus Keyword
UNCONTROLLED
None Alabama
None Florida
None Georgia
None Gulf Of Mexico
None Louisiana
None Mississippi
None North Carolina
None South Carolina
None Southern Atlantic Ocean
None Texas

Physical Location

Organization: Southeast Fisheries Science Center
City: Miami
State/Province: FL
Country: USA

Procedure Information

Procedure Steps

Step 1: 1

Step Name: Process mail
Details:

All logbook mail is retrieved from the Key Biscayne, FL post office on a daily basis. Mail is is then brought back to the Southeast Fisheries Science Center to be opened, sorted, and date stamped.

Start: 1998-01-01 00:00:00

Step 2: 2

Step Name: Compliance checks
Details:

Logbook reports (trip report forms, no fishing forms) which are more than 3 months old, or noted as "transfer", "delinquent", are checked for compliance shortly there after. Compliance checked via the UDP (formerly FLS) delinquent list.

Start: 1998-01-01 00:00:00

Step 3: 3a

Step Name: Process trip reports forms
Details:

Once compliance has been checked, forms are reviewed for readability and species codes. If any value provided might be difficult to read a correction in red ink may be made. Additionally, species codes are provided to those catches hand written in the blank spaces on the bottom of the form. Once checked, a sequentially numbered (schedule number) sticker is placed in the upper right-hand corner of all trip report forms. Forms are then placed in folders in groups of 100 forms.

Start: 1998-01-01 00:00:00

Step 3: 3b

Step Name: Process no fishing forms
Details:

A sequentially numbered (schedule number) sticker is placed in the upper right-hand corner of all no fishing forms. Forms are then placed in folders in groups of 100 forms.

Start: 1998-01-01 00:00:00

Step 3: 3c

Step Name: Process discard forms
Details:

A sequentially numbered (schedule number) sticker is placed in the upper right-hand corner of all discard forms. Forms are then placed in folders in groups of 100 forms.

Start: 2001-08-01 00:00:00

Step 4: 4

Step Name: Submit forms for data entry
Details:

No fishing and trip report forms are batched weekly and sent via overnight mail (i.e. FedEX, UPS) to data entry contractor for scanning of forms and entry of data. The same is done for discard forms every 2 weeks. Batch numbers, dates, number of forms, and schedule number ranges are recorded in UDP (formerly FLS).

Start: 1998-01-01 00:00:00

Step 5: 5

Step Name: Retrieve data and images
Details:

Within one week of submital to data entry vendor, a data file (MS Access) and image files (.tiff) are retrieved from the vendor ftp site. Data and images are automatically uploaded into UDP. Prior to UDP, files and images were manually saved onto SEFSC LAN, then loaded manually into FLS.

Start: 1998-01-01 00:00:00

Step 5: 5a

Step Name: Receive forms
Details:

Forms are sent back via FedEx or UPS to SEFSC. Forms are then archived.

Step 6: 6a

Step Name: Sendbacks
Details:

Records marked for return are printed on a form letter which includes the permit holders name, address, and a copy of the report form in question. Erroneous/missing data are highlighted on the trip report copy. Letters are sent out weekly.

Upon return, corrections to the trip report are made in UDP and re-validated.

Start: 1998-01-01 00:00:00

Step 6: 6

Step Name: Validation of data
Details:

Data validations are performed on each of the batches (no fishing, trip report, discard) in UDP (formerly FLS). Data entry errors are corrected. Errors or inconsistencies in trips are marked for return to the permit holder.

Step 7: 7

Step Name: Distribution
Details:

Once a report passes all validations it is distributed to the master data tables in UDP. This is done on demand in UDP. Previously, in FLS, the data distributed by batch on a weekly basis.

Start: 1998-01-01 00:00:00

Technical Environment

Description:

Oracle database system

Catalog Details

Catalog Item ID: 7142
GUID: gov.noaa.nmfs.inport:7142
Metadata Record Created By: Lee M Weinberger
Metadata Record Created: 2008-02-28 10:52+0000
Metadata Record Last Modified By: Lee M Weinberger
Metadata Record Last Modified: 2021-05-06 22:24+0000
Metadata Record Published: 2021-05-06
Owner Org: SEFSC
Metadata Publication Status: Published Externally
Do Not Publish?: N
Metadata Next Review Date: 2022-05-07