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InPort Search Basics

The simplest InPort query is a sequence of words separated by spaces. InPort will then search for Catalog Items that contain these words in the following fields:

  • Title
  • Abstract
  • Name
  • Supplemental Information
  • Controlled Keywords
  • Uncontrolled Keywords
  • Tags

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Search Syntax

Here are some rules that will make your InPort search more effective.

  1. You may use double quotes around an exact phrase; however, the phrase may not contain special characters.
  2. Search terms are not case sensitive (i.e., CAT is the same as cat or Cat)
  3. Multiple search words should be separated with a space; multiple search words will be "ANDed". Example: If you enter effort catch regulation, only catalog items containing the words effort and catch and regulation will be found.
  4. Special characters including [ ] cannot be used in searches (an error will be displayed). However, an underscore (e.g., trip_num) or an embedded hyphen (e.g., two-sided) can be used. These are considered part of the word.
  5. Partial words (e.g., statist, informa) will not be found.
  6. If you know the Catalog Item ID number of the item you want to access, you can go directly to the item by entering ID [id]. Example: If you enter ID 1234, you will go directly to Catalog Item ID: 1234.

Search Operators

The following search operators are supported in InPort:

Operator Meaning Example
% wildcard south%
& and hook & line
| or turtle | seal
~ not pelagic ~tuna
! soundex !misisipi
$ stem $fishing

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Search Facets

You can specify the following search facets individually in InPort.

Search Within Organization

Searches are performed across all organizations according to your authorized roles. You can also narrow your search to a specific organization.

When not logged in, only organizations that have an externally published library can be selected.

When logged in, only organizations that have an internally or externally published library can be selected.

Catalog Item Type

You may narrow your search by selecting one or more catalog item types. Example:

  1. Select Document to limit your search to documents only
  2. Select Project and Data Set to limit your search to projects and data sets
  3. To search all catalog item types, select All

Publish Status Type

If you are logged in, you may narrow your search by selecting one or more publish status types, such as Externally Published, Internally Published, Never Published, and Withdrawn.

Time Frame

Fields searched: Time Frame Start Date and Time Frame End Date. You may narrow your search as follows:

  1. Enter a Start Date. Select a date from the calendar dropdown, or enter a date in the format YYYY-MM-DD.. Catalog Items having any timeframe dates after the entered Start Date will be displayed.
  2. Enter a Date Range (Start Date and End Date). Catalog Items having any timeframe dates falling within the entered date range will be displayed.

Geographic Boundary

Enter numbers in decimal degrees. Use a minus sign ("-") for latitudes south of the Equator and for longitudes west of the Greenwich Meridian (but east of the International Date Line). Catalog Items whose boundaries intersect at any point with the search form boundaries will be displayed.

Notes on decimal degrees: Most Euro-Asian locations (those east of the Greenwich Meridian) have positive latitudes and longitudes. Most South American locations (those south of the Equator) have negative latitudes and longitudes. The United States has positive latitudes and negative longitudes.

Latitude begins at the Equator (0°) and increases northward to the North Pole (90°). Latitude decreases southward from the Equator to the South Pole (-90°).

Longitude begins at the Greenwich Meridian (0°) and increases eastward to just short of the International Date Line (< 180°). Longitude decreases westward from the Greenwich Meridian to the International Date Line (-180°).

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Combining Search Criteria

Search criteria (Search Words, Type, Timeframe, Geographic Bounds) may be combined.


  1. Enter Search Words plus a Timeframe
  2. Enter Search Words plus a Type
  3. Enter Search Words plus Type plus Timeframe plus Geographic Bounds When the search is performed, the search criteria are "ANDed"

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