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InPort User Roles

Overview

InPort User Roles allow users to perform specific operations in InPort. Roles are authorized and managed by Librarians and Data Stewards for their organizations.

InPort User Roles vs. Support Roles

InPort User Roles are different from Support Roles. Support Roles document various metadata-related roles or responsibilities that a person, organization, or position can have in relation to a metadata record, such as a Distributor, Point of Contact, Metadata Contact, etc. A party assigned as a Support Role may not necessarily have a user account on InPort.

In contrast, a User Role can only be assigned to a person who has a user account on InPort. The User Role enables certain operations that the user is allowed to perform on InPort.

Role Scope

InPort User Roles have three different possible scopes:

  • InPort-Wide: A role which is effective across all Organizations and Libraries in InPort.
  • Organization: A role which is effective for a specific Organization and its Library.
  • Catalog Item: A role which is effective for a specific Catalog Item and all of its descendants.

List of InPort User Roles

Role Scope Description
Reader Catalog Item Allows a user to view a Catalog Item and its descendants in any Workflow State. Also allows the affected Catalog Items to be returned in search results.
Author Catalog Item Allows a user to edit any of the descendants of a Catalog Item when it is in Draft state. (Note that Authors cannot edit the root Catalog Item they were assigned to.) Authors also receive all Reader privileges for the Catalog Item and its descendants.
Publisher Catalog Item Allows a user to approve, publish, and withdraw a Catalog Item and its descendants. Also allows a user to edit a Catalog Item and its descendants in Draft or Review/Revise state. Publishers also receive all Author privileges for the Catalog Item and its descendants.
Data Steward Organization Allows a user to authorize or reject User Roles for InPort Users in their organization. Data Stewards also receive all Reader privileges for all Catalog Items in their organization's library.
Librarian Organization Allows a user to create and manage InPort Users and User Roles for persons in their organization. Also allows a variety of administrative functions in InPort, such as Shared Component management, deletion of previously published Catalog Items, bulk operations on Catalog Items, etc. Librarians also receive Publisher privileges for all Catalog Items in their organization's library.
Sys Admin InPort-Wide Gives a user access to all possible operations in InPort.