Data Management Plan
DMP Template v2.0.1 (2015-01-01)Please provide the following information, and submit to the NOAA DM Plan Repository.
Reference to Master DM Plan (if applicable)
As stated in Section IV, Requirement 1.3, DM Plans may be hierarchical. If this DM Plan inherits provisions from a higher-level DM Plan already submitted to the Repository, then this more-specific Plan only needs to provide information that differs from what was provided in the Master DM Plan.
1. General Description of Data to be Managed
This data set contains multi-trip and single trip level quantities and value for all seafood products that are landed and sold by established seafood dealers and brokers as well as by the fishers themselves at fishing centers in the Commonwealth of Puerto Rico. These landings statistics include all commercially landed marine species and are identified by species (usually the local or common name). These data are collected by field samplers employed by the Department of Natural Resources through a trip ticket program. The program also collects data on the number of trips, type and amount of gear, the fishing location, hours fished, and the fishing center where the catches are landed.
Data for the individual trip reports are provided to the Southeast Fisheries Science Center (SEFSC). These data are formatted to be consistent with other landings statistics stored in the Accumulative Landings System; however, they are not summarized trips unless originally reported that way. By and large these are trip level data. The Puerto Rico codes are converted to the standard National Marine Fisheries Service (NMFS) codes.
Not all fishers comply with reporting requirements. The amount varies from year to year. For this reason these data are subject to correction by dockside survey data obtained by the PR DPNR several times a year at various coastal locations. The surveys originally determined the number of trips at the location but since 2003 they have collected the total pounds landed. These data are applied to the reported data to obtain a ratio of reported/survey data which is then divided into the reported data to correct for under-reporting on a coastal basis.
Notes: Only a maximum of 4000 characters will be included.
Notes: Data collection is considered ongoing if a time frame of type "Continuous" exists.
Notes: All time frames from all extent groups are included.
Waters surrounding the island of Puerto Rico. Boundaries describe area on Puerto Rico fishing area map of 2.5 x 2.5 minute grids. Map is available under the URLs section link to the Caribbean Reporting forms.
Notes: All geographic areas from all extent groups are included.
(e.g., digital numeric data, imagery, photographs, video, audio, database, tabular data, etc.)
(e.g., satellite, airplane, unmanned aerial system, radar, weather station, moored buoy, research vessel, autonomous underwater vehicle, animal tagging, manual surveys, enforcement activities, numerical model, etc.)
2. Point of Contact for this Data Management Plan (author or maintainer)
Notes: The name of the Person of the most recent Support Role of type "Metadata Contact" is used. The support role must be in effect.
Notes: The name of the Organization of the most recent Support Role of type "Metadata Contact" is used. This field is required if applicable.
3. Responsible Party for Data Management
Program Managers, or their designee, shall be responsible for assuring the proper management of the data produced by their Program. Please indicate the responsible party below.
Notes: The name of the Person of the most recent Support Role of type "Data Steward" is used. The support role must be in effect.
Programs must identify resources within their own budget for managing the data they produce.
5. Data Lineage and Quality
NOAA has issued Information Quality Guidelines for ensuring and maximizing the quality, objectivity, utility, and integrity of information which it disseminates.
(describe or provide URL of description):
Industry generated report by permitted commercial fishers are collected by Puerto Rico DNRA Fisheries Statistics and processed for data entry into web-based data application. Edit checks are performed on entry by look-up tables and high/low pounds and prices along with compliance report are made available to PR-DNRA by SEFSC.
(describe or provide URL of description):
Look-up tables upon data entry. Edit checks for high/low pounds and prices along with monthly compliance report made available to Puerto Rico Fisheries Statistics by the SEFSC.
6. Data Documentation
The EDMC Data Documentation Procedural Directive requires that NOAA data be well documented, specifies the use of ISO 19115 and related standards for documentation of new data, and provides links to resources and tools for metadata creation and validation.
- 1.7. Data collection method(s)
(describe or provide URL of description):
7. Data Access
NAO 212-15 states that access to environmental data may only be restricted when distribution is explicitly limited by law, regulation, policy (such as those applicable to personally identifiable information or protected critical infrastructure information or proprietary trade information) or by security requirements. The EDMC Data Access Procedural Directive contains specific guidance, recommends the use of open-standard, interoperable, non-proprietary web services, provides information about resources and tools to enable data access, and includes a Waiver to be submitted to justify any approach other than full, unrestricted public access.
To access confidential data a completed non-disclosure agreement must be on file with NOAA-SEFSC. Otherwise Data that are submitted as confidential can be released to the public under the following circumstances:
1. Combined or aggregated data. Confidential data can be released if the data are aggregated or summarized in a manner that prevents the identification of the person or organization that submitted the data. The "rule of three" and identification of majority allocations" are the primary data suppression methods.
2. Obscure (scramble) or remove the data identifier. For some types of data, confidential data Can be released as non-confidential if the identity of the person, vessel, company, etc. that submitted the data is not included or is scrambled as part of the data that are released.
3. Submitter. Confidential data collected under federal authority Can be released to the original entity (person, vessel, business, etc.) that sUbmitted the data.
4. Confidential data waived. The protection of confidential data can be waived by the person or business that submitted the data.
Notes: The name of the Organization of the most recent Support Role of type "Distributor" is used. The support role must be in effect. This information is not required if an approved access waiver exists for this data.
Notes: This field is required if a Distributor has not been specified.
Notes: All URLs listed in the Distribution Info section will be included. This field is required if applicable.
These standards and procedures apply to all employees of the SEFSC that need access to confidential fisheries statistics. This includes full time or term employees, contractors, volunteers, and/or other employees associated with the SEFSC, but not directly employed by either organization. Any SEFSC employee that needs or desires access to confidential data must have read NOA 216-100 and submitted a signed nondisclosure statement to the Director, Information Resources Management Division (IRMD). The non-disclosure statement must be approved by the Director of IRMD and maintained on file by IRMD. It is the responsibility of the Director of IRMD to certifY upon request, that a person or organization that requests access to confidential data is authorized access to those data. All employees that have access to and/or use confidential data (federal and nonfederal) are responsible to protect those data from unauthorized access or release. Contractors or grantees that have an agreement with NMFS can be granted
access to confidential data as an authorized user (See NOA 216-100 1 Section 6.03e). It should be clearly understood that confidential data cannot be released simply by an individual signing a nondisclosure statement. There must be a clear and demonstrable need for the confidential data that are requested as part of a contract or grant. Confidential data can only be released for the specific contract or grant. Upon completion of the contract or grant, the recipient must either return the data or state that it has been destroyed. The contractor or grantee cannot use the data for any purpose other than the uses stated in the agreement. The Contracting Officers Technical Representative (COTR) or the Technical Monitor (TM) that has been assigned to the contract or grant, respectively, has the following? responsibilities:
1. The COTR/TM has the responsibility to determine whether the contractor/grantee is eligible to receive the confidential data that are requested in the agreement.
2. The COTR/TM has the responsibility to assure that all persons included in the agreement have read NOA 2l6-l00 and have signed a nondisclosure statement. A statement must be signed by each person that will have access to the confidential data under the agreement, i.e., a blanket statement cannot be used for the company or firm. The COTR/TM also has the responsibility to make sure that the Director, IRMD has signed and approved the nondisclosure statement and the statement is on file with IRMD.
3. The COTR/TM has the responsibility to assure that confidential data are not released in any publication, report, oral presentation, or other means to the public by the contractor or grantee.
Fishers have 45 days to report a trip. Data entries may be delayed due to manpower considerations and possibly speed of connectivity. Reformat and load of Caribbean Commercial Landings data (listed separately) is done every 2 weeks.
Notes: This field is required if applicable.
8. Data Preservation and Protection
The NOAA Procedure for Scientific Records Appraisal and Archive Approval describes how to identify, appraise and decide what scientific records are to be preserved in a NOAA archive.
(Specify NCEI-MD, NCEI-CO, NCEI-NC, NCEI-MS, World Data Center (WDC) facility, Other, To Be Determined, Unable to Archive, or No Archiving Intended)
Notes: This field is required if archive location is World Data Center or Other.
Notes: This field is required if archive location is To Be Determined, Unable to Archive, or No Archiving Intended.
75 Virginia Beach Drive Miami, FL 33149
Notes: Physical Location Organization, City and State are required, or a Location Description is required.
Discuss data back-up, disaster recovery/contingency planning, and off-site data storage relevant to the data collection
User id and password.
9. Additional Line Office or Staff Office Questions
Line and Staff Offices may extend this template by inserting additional questions in this section.