Data Management Plan
GUID: gov.noaa.nmfs.inport:1920 | Published / External
Data Management Plan
DMP Template v2.0.1 (2015-01-01)Please provide the following information, and submit to the NOAA DM Plan Repository.
Reference to Master DM Plan (if applicable)
As stated in Section IV, Requirement 1.3, DM Plans may be hierarchical. If this DM Plan inherits provisions from a higher-level DM Plan already submitted to the Repository, then this more-specific Plan only needs to provide information that differs from what was provided in the Master DM Plan.
1. General Description of Data to be Managed
This data set contains quantities and values for all seafood products that are reported landed in St. Thomas, St. Croix or St. John, U.S. Virgin Islands. These data are reported by fishermen that are licensed by the Territorial Government and are required to complete and submit fishing logs for each trip. There have been several major changes in the reporting forms throughout the program history which affect the data. These are documented separately. These are raw data are not corrected for non-compliance with the reporting regulations unless otherwise specified. For the purpose of these metadata, the word 'confidential' generally refers to sensitive data.
Notes: Only a maximum of 4000 characters will be included.
Notes: Data collection is considered ongoing if a time frame of type "Continuous" exists.
Notes: All time frames from all extent groups are included.
Fishing areas surrounding the US Virgin Islands. Territorial waters to 3 miles and Federal waters from 3-200 miles out where not bounded by waters belonging to other countries. For the purpose of this map the area encompasses the fishing area code maps given to the fishers to report their position. These maps are available through a link listed separately in these metadata.
Notes: All geographic areas from all extent groups are included.
(e.g., digital numeric data, imagery, photographs, video, audio, database, tabular data, etc.)
(e.g., satellite, airplane, unmanned aerial system, radar, weather station, moored buoy, research vessel, autonomous underwater vehicle, animal tagging, manual surveys, enforcement activities, numerical model, etc.)
2. Point of Contact for this Data Management Plan (author or maintainer)
Notes: The name of the Person of the most recent Support Role of type "Metadata Contact" is used. The support role must be in effect.
Notes: The name of the Organization of the most recent Support Role of type "Metadata Contact" is used. This field is required if applicable.
3. Responsible Party for Data Management
Program Managers, or their designee, shall be responsible for assuring the proper management of the data produced by their Program. Please indicate the responsible party below.
Notes: The name of the Person of the most recent Support Role of type "Data Steward" is used. The support role must be in effect.
Programs must identify resources within their own budget for managing the data they produce.
5. Data Lineage and Quality
NOAA has issued Information Quality Guidelines for ensuring and maximizing the quality, objectivity, utility, and integrity of information which it disseminates.
(describe or provide URL of description):
Data are reported by permitted commercial fishers on logbook forms to the USVI Dept. of Fisheries and Wildlife. Forms are then processed for data entry by USVI-DFW. Data are entered by USVI DFW into Caribbean Commercial Landings web based application. Data are checked by look-up tables on entry and by SEFSC for high/low pounds and prices along with reporting compliance and made available to USVI-DFW by SEFSC.
(describe or provide URL of description):
Look-up tables on data entry. Reports for high/low pounds and compliance made available to USVI-DFW by SEFSC.
6. Data Documentation
The EDMC Data Documentation Procedural Directive requires that NOAA data be well documented, specifies the use of ISO 19115 and related standards for documentation of new data, and provides links to resources and tools for metadata creation and validation.
- 1.7. Data collection method(s)
- 2.1. Point of Contact Name
- 2.4. Point of Contact Email
- 3.1. Responsible Party for Data Management
(describe or provide URL of description):
7. Data Access
NAO 212-15 states that access to environmental data may only be restricted when distribution is explicitly limited by law, regulation, policy (such as those applicable to personally identifiable information or protected critical infrastructure information or proprietary trade information) or by security requirements. The EDMC Data Access Procedural Directive contains specific guidance, recommends the use of open-standard, interoperable, non-proprietary web services, provides information about resources and tools to enable data access, and includes a Waiver to be submitted to justify any approach other than full, unrestricted public access.
To access confidential (sensitive) data a completed non-disclosure agreement must be on file with NOAA-SEFSC. Otherwise Data that are submitted as confidential can be released to the public under the following circumstances:
1. Combined or aggregated data. Confidential (sensitive) data can be released if the data are aggregated or summarized in a manner that prevents the identification of the person or organization that submitted the data. The "rule of three" and identification of majority allocations" are the primary data suppression methods.
2. Obscure (scramble) or remove the data identifier. For some types of data, confidential data Can be released as non-confidential if the identity of the person, vessel, company, etc. that submitted the data is not included or is scrambled as part of the data that are released.
3. Submitter. Confidential (sensitive) data collected under federal authority Can be released to the original entity (person, vessel, business, etc.) that submitted the data.
4. Confidential (sensitive) data waived. The protection of confidential data can be waived by the person or business that submitted the data.
Notes: The name of the Organization of the most recent Support Role of type "Distributor" is used. The support role must be in effect. This information is not required if an approved access waiver exists for this data.
Notes: This field is required if a Distributor has not been specified.
Notes: All URLs listed in the Distribution Info section will be included. This field is required if applicable.
These standards and procedures apply to all employees of the SEFSC that need access to confidential fisheries statistics. This includes full time or term employees, contractors, volunteers, and/or other employees associated with the SEFSC, but not directly employed by either organization. Any SEFSC employee that needs or desires access to sensitive data must have read NOAA 216-100 and submitted a signed nondisclosure statement to the Director, Information Resources Management Division (IRMD). The non-disclosure statement must be approved by the Director of IRMD and maintained on file by IRMD. It is the responsibility of the Director of IRMD to certifY upon request, that a person or organization that requests access to sensitive data is authorized access to those data. All employees that have access to and/or use sensitive data (federal and non-federal) are responsible to protect those data from unauthorized access or release. Contractors or grantees that have an agreement with NMFS can be granted
access to sensitive data as an authorized user (See NOAA 216-100 1 Section 6.03e). It should be clearly understood that sensitive data cannot be released simply by an individual signing a nondisclosure statement. There must be a clear and demonstrable need for the confidential data that are requested as part of a contract or grant. Sensitive data can only be released for the specific contract or grant. Upon completion of the contract or grant, the recipient must either return the data or state that it has been destroyed. The contractor or grantee cannot use the data for any purpose other than the uses stated in the agreement. The Contracting Officers Technical Representative (COTR) or the Technical Monitor (TM) that has been assigned to the contract or grant, respectively, has the following responsibilities:
1. The COTR/TM has the responsibility to determine whether the contractor/grantee is eligible to receive the sensitive data that are requested in the agreement.
2. The COTR/TM has the responsibility to assure that all persons included in the agreement have read NOA 2l6-l00 and have signed a nondisclosure statement. A statement must be signed by each person that will have access to the sensitive data under the agreement, i.e., a blanket statement cannot be used for the company or firm. The COTR/TM also has the responsibility to make sure that the Director, IRMD has signed and approved the nondisclosure statement and the statement is on file with IRMD.
3. The COTR/TM has the responsibility to assure that sensitive data are not released in any publication, report, oral presentation, or other means to the public by the contractor or grantee.
Fishers have 45 days to report. They are processed by USVI Dept. of Fish and Wildlife for data entry. Data entry may be delayed due to manpower considerations in USVI and also possibly due to connectivity issues although this has improved. When data are posted into the Caribbean Commercial Landings data entry system (listed separately) they are re-formatted to the ALS format every 2 weeks by SEFSC. Automation of this last step is under consideration.
Notes: This field is required if applicable.
8. Data Preservation and Protection
The NOAA Procedure for Scientific Records Appraisal and Archive Approval describes how to identify, appraise and decide what scientific records are to be preserved in a NOAA archive.
(Specify NCEI-MD, NCEI-CO, NCEI-NC, NCEI-MS, World Data Center (WDC) facility, Other, To Be Determined, Unable to Archive, or No Archiving Intended)
Notes: This field is required if archive location is World Data Center or Other.
Notes: This field is required if archive location is To Be Determined, Unable to Archive, or No Archiving Intended.
75 Virginia Beach Drive Miami, FL 33149
Notes: Physical Location Organization, City and State are required, or a Location Description is required.
Discuss data back-up, disaster recovery/contingency planning, and off-site data storage relevant to the data collection
User id and password.
9. Additional Line Office or Staff Office Questions
Line and Staff Offices may extend this template by inserting additional questions in this section.