Data Management Plan
NMFS Office of Science and Technology
Data Set (DS) | Cat ID: 3476 | Published / External
Data Management Plan
DMP Template v2.0.1 (2015-01-01)Please provide the following information, and submit to the NOAA DM Plan Repository.
Reference to Master DM Plan (if applicable)
As stated in Section IV, Requirement 1.3, DM Plans may be hierarchical. If this DM Plan inherits provisions from a higher-level DM Plan already submitted to the Repository, then this more-specific Plan only needs to provide information that differs from what was provided in the Master DM Plan.
1. General Description of Data to be Managed
Collection of annual data on processed seafood products. The Division provides authoritative advice, coordination and guidance on matters related to the collection, analysis and dissemination of biological, economic, market and sociological statistics by NMFS and state agencies. This data set contains quantity and value data for processed seafood products as well as employment data for included processing entities.
Notes: Only a maximum of 4000 characters will be included.
Notes: Data collection is considered ongoing if a time frame of type "Continuous" exists.
Notes: All time frames from all extent groups are included.
The processed products data are at the national level and include all regions. The data from some processors in American Territories are also included.
Notes: All geographic areas from all extent groups are included.
(e.g., digital numeric data, imagery, photographs, video, audio, database, tabular data, etc.)
(e.g., satellite, airplane, unmanned aerial system, radar, weather station, moored buoy, research vessel, autonomous underwater vehicle, animal tagging, manual surveys, enforcement activities, numerical model, etc.)
Platform: Paper-based Survey, Mail Survey
Physical Collection / Fishing Gear: Physical Collection/Fishing Gear Not Applicable
2. Point of Contact for this Data Management Plan (author or maintainer)
Notes: The name of the Person of the most recent Support Role of type "Metadata Contact" is used. The support role must be in effect.
Notes: The name of the Organization of the most recent Support Role of type "Metadata Contact" is used. This field is required if applicable.
3. Responsible Party for Data Management
Program Managers, or their designee, shall be responsible for assuring the proper management of the data produced by their Program. Please indicate the responsible party below.
Notes: The name of the Person of the most recent Support Role of type "Data Steward" is used. The support role must be in effect.
Programs must identify resources within their own budget for managing the data they produce.
5. Data Lineage and Quality
NOAA has issued Information Quality Guidelines for ensuring and maximizing the quality, objectivity, utility, and integrity of information which it disseminates.
(describe or provide URL of description):
The NMFS Survey of Fishery Processors is the only comprehensive, national survey that focuses on the domestic seafood processing industry. In all regions except the Northeast, the survey is voluntary. In the Northeast it is mandatory for processors with a federal processing permit to provide the requested data. The survey instrument is a paper form that asks for monthly employment figures, a list of product types and the volume and value of each product processed in the previous year. Space is provided for the company to fill in new products. The survey forms are produced by NOAA Fisheries Office of Science and Technology and mailed to five different regional contacts. Each region then proceeds slightly differently: • Northeast – The distribution of forms to companies is overseen by a lead port agent. Other port agents may assist with collecting information from the companies in their area. Dealer permits are not renewed if the processor has not provided the required data. • Southeast and Gulf – Forms are distributed through the Southeast Fishery Science Center to the port agents along the coast who are then responsible for obtaining the data from the companies. • Southwest and Northwest – Forms are distributed through, and returned to, the Pacific States Marine Fisheries Commission office under an agreement with NMFS. • Pacific Islands – Forms are distributed and collected by Pacific Islands Regional Office staff. The companies in the survey are those that have reported previously or have been found by research or word-of-mouth. Adding companies in order to have a more complete data frame is a constant goal throughout the year. Forms are returned to the Office of Science and Technology for data entry. Follow up contact may be attempted to clarify data that is excluded or unclear. Because the survey is voluntary, we do not receive data from every company we contact. We employ various estimation and alternate data collection methods: • Most Alaska data is obtained from the Alaska Fisheries Information Network (AKFIN). • Data on salmon processing come from the Alaska Department of Revenue. • USDA reports provide data on catfish and rainbow trout processing. • Data from the NOAA Seafood Inspection Program are used to estimate the data for companies that have not reported to the Survey of Fishery Processors but are included in the inspection program • Finally, imputation is used to estimate the remaining missing companies.
- 2014-12-17 00:00:00 - Pre-printed forms with company contact information and previously reported seafood products are printed by the Office of Science and Technology. The surveys are then organized and packaged by region and sent to NMFS Regional Offices or Regional Council representatives for distribution.
- 2014-05-19 00:00:00 - Surveys are received by NMFS Regional Offices and Regional Council personnel and are distributed to the seafood processing companies. Follow-up attempts are made with the companies and data are returned within a time frame of 1-4 months. Surveys are sent to Office of Science and Technology personnel as they are returned to the regional representative.
- 2015-07-31 00:00:00 - Data are entered by Office of Science and Technology personnel using an online data entry tool, also designed and maintained by the Office of Science and Technology.
- 2014-07-28 00:00:00 - Data from the USDA Catfish Processing Report or the Catfish Database are used to flesh out the received catfish processing data.
- 2015-07-29 00:00:00 - Data from Alaska Department Revenue: Tax Division are used for salmon processing data.
- 2015-07-31 00:00:00 - Data are obtained from the NMFS Seafood Inspection Service to use as a production estimation for applicable non-respondents.
- 2015-08-10 00:00:00 - Mathematical estimation techniques are applied to last year's data to compensate for non-respondents.
- 2015-10-23 00:00:00 - All data are incorporated into working tables in the data-set and after some analysis are transferred to archive tables.
(describe or provide URL of description):
Data from mail-in surveys are manually entered via an online data entry tool. Each survey return is reviewed for any data issues and the reporting entity is contacted for clarification.
Data from the USDA, the NMFS Seafood Inspection Service, and AKFIN, as well as mathematical estimation procedures, are employed to compensate for companies that chose not to participate in the survey.
6. Data Documentation
The EDMC Data Documentation Procedural Directive requires that NOAA data be well documented, specifies the use of ISO 19115 and related standards for documentation of new data, and provides links to resources and tools for metadata creation and validation.
(describe or provide URL of description):
7. Data Access
NAO 212-15 states that access to environmental data may only be restricted when distribution is explicitly limited by law, regulation, policy (such as those applicable to personally identifiable information or protected critical infrastructure information or proprietary trade information) or by security requirements. The EDMC Data Access Procedural Directive contains specific guidance, recommends the use of open-standard, interoperable, non-proprietary web services, provides information about resources and tools to enable data access, and includes a Waiver to be submitted to justify any approach other than full, unrestricted public access.
Raw data can not be published. Any published data are in aggregated form so that no individual entity can be identified. For in-house analysis requiring access to non-aggregated data, users must sign a non-disclosure form and abide by the same regulations for aggregating data for publications.
Notes: The name of the Organization of the most recent Support Role of type "Distributor" is used. The support role must be in effect. This information is not required if an approved access waiver exists for this data.
Notes: This field is required if a Distributor has not been specified.
Notes: All URLs listed in the Distribution Info section will be included. This field is required if applicable.
To obtain data from this data set, a potential user must contact the Office of Science and Technology Fisheries Statistics Division and speak with the data steward. The data steward will assess need and provide aggregated data for individual requests or will grant access to non-aggregated data as appropriate. Data are not released until all parties working with data have signed a non-disclosure agreement.
Aggregated data are also available in the Fisheries of the United States publication that is available through the ST website or in hard cover copy.
The data in the data-set is manually entered into the database via an online data entry program maintained by ST-6. Data collection lasts for approximately 3-5 months. After data is collected from each region and it is entered in the database, it is compiled, processed and put into Fisheries of the United States. The dissemination date for Fisheries of the United States is dependent on various factors but the publication is normally released in the summer.
Notes: This field is required if applicable.
8. Data Preservation and Protection
The NOAA Procedure for Scientific Records Appraisal and Archive Approval describes how to identify, appraise and decide what scientific records are to be preserved in a NOAA archive.
(Specify NCEI-MD, NCEI-CO, NCEI-NC, NCEI-MS, World Data Center (WDC) facility, Other, To Be Determined, Unable to Archive, or No Archiving Intended)
Notes: This field is required if archive location is World Data Center or Other.
Notes: This field is required if archive location is To Be Determined, Unable to Archive, or No Archiving Intended.
1315 East-West Highway SSMC-3 Silver Spring, MD 20878 One of office buildings in the downtown Silver Spring campus housing NOAA Headquarters.
Notes: Physical Location Organization, City and State are required, or a Location Description is required.
Discuss data back-up, disaster recovery/contingency planning, and off-site data storage relevant to the data collection
This application is hosted by the Office of Science and Technology within the NOAA System 4020 and is compliant with all applicable Federal Government security policies.
Edit access to data is subject to role-based authentication and access control.
Database tables are housed on the Shark server of the Office of Science and Technology and is subject to scheduled back-ups.
9. Additional Line Office or Staff Office Questions
Line and Staff Offices may extend this template by inserting additional questions in this section.