U.S. Caribbean Commercial Landings (CCL) Tables in new format since July 2011 for U.S. Virgin Islands and January 2012 for Puerto Rico

During the period of 2011-2012 a new series of logbook forms were developed for Puerto Rico and the US Virgin Islands. These forms were designed as the first step in providing improved commercial landings catch and effort data for the US Caribbean. They are multi-species trip-based forms with the Puerto Rico form divided by species groupings, and the USVI forms divided by gears with the primary species caught by each gear listed for each gear type. A new set of tables was created in 2011 to house US Caribbean Commercial Landings (CCL) data. These tables are separate from the Accumulated Landings System (ALS) data tables for the landings, although the data are currently passed on to the ALS tables on a regular bi-weekly basis from the CCL. The data in the CCL begins on January 1, 2012 for Puerto RIco and July 1, 2011 for the USVI. The tables are designed to house information from 4 different surveys, each having its own multi-species reporting form: 1 from Puerto Rico, 2 from St. Thomas/St. John (traps, other gear groups), and 1 from St. Croix (all gears). They also house data from a monthly 'no-fishing' form from Puerto Rico.

These logbook forms are used to record data for catch (landed catch) and effort for fishing trips made by commercially permitted fishers in Puerto Rico and the USVI. The catch and effort data for the entire trip are reported on a single form (i.e., one form per trip). The types of information required on this trip form include permit holder name, license number, vessel registration number, information on the quantity (reported in pounds) caught for each species, the area and depth of catch, the type and quantity of gear, the landing date (return date), location of landing (unloading of catch), an estimate of the fishing time, and the number of crew are included on this form.

The Puerto Rico form collects ex-vessel price information. The USVI forms do not collect price information. The Puerto RIco logbook form generally follows the historical format; however, there is now only one trip recorded per form. The new USVI forms are a significant departure from the previous format in that gear types and species specific names are pre-printed on the forms and there is only 1 trip recorded per page where the historical forms included the entire month of trips on a page. There are also spaces on all new forms where discard information may be recorded.

In addition the data set houses look-up tables for species and families, dialects, gear and gear groups, fishing areas, and permit holders. An online application was designed to allow for entry of data from each form type according to customized screens.

Provide improved catch and effort data for commercial fisheries from Puerto RIco and the US Virgin Islands to help ensure compliance with the Magnuson Act.

Data are self-reported. Forms were developed with the cooperation of Puerto Rico and the USVI. Data entry application and data set were designed by Arttech Inc. for NOAA-SEFSC consulting with the NOAA-Fisheries Statistics DIvision and the US Caribbean partner agencies. Forms are provided on NOAA-SEFSC website (see URLs listed under this documentation.

In SECPR Oracle database

Entities described in 'children'.

Password Restricted. Rule of 3: Data summaries must include at least 3 dealers to be considered non-sensitive. See:

NOAA FORM 58-5 (1-84) TRANSMITTAL 127,

National Oceanic and Atmospheric Administration

NOAA Administrative Order 216-100

NOAA ADMINISTRATIVE ORDER SERIES

Date of Issuance: July 26, 1994

Sensitive data may only be released to entities having a signed non-disclosure agreement on file with the Director of the Information Resources Management Division (IRMD). Otherwise, sensitivity may be suppressed by the following methods used for aggregation of sensitive data:

Data that are submitted as sensitive can be released to the public under the following circumstances:

1. Combined or aggregated data. Sensitive data can be released if the data are aggregated or summarized in a manner that prevents the identification of the person or organization that submitted the data. The "rule of three" and identification of majority allocations" are the primary data suppression methods.

2. Obscure (scramble) or remove the data identifier. For some types of data, sensitive data Can be released as non-sensitive if the identity of the person, vessel, company, etc. that submitted the data is not included or is scrambled as part of the data that are released.

3. Submitter. Sensitive data collected under federal authority Can be released to the original entity (person, vessel, business, etc.) that sUbmitted the data.

4. Sensitive data waived. The protection of sensitive data can be waived by the person or business that submitted the data.

See NOAA Administrative Order 216-100

NOAA ADMINISTRATIVE ORDER SERIES

Date of Issuance: July 26, 1994

These standards and procedures apply to all employees of the SEFSC that need access to sensitive fisheries statistics. This includes full time or term employees, contractors, volunteers, and/or other employees associated with the SEFSC, but not directly employed by either organization. Any SEFSC employee that needs or desires access to sensitive data must have read NOA 216-100 and submitted a signed nondisclosure statement to the Director, Information Resources Management Division (IRMD). The non-disclosure statement must be approved by the Director of IRMD and maintained on file by IRMD. It is the responsibility of the Director of IRMD to certifY upon request, that a person or organization that requests access to sensitive data is authorized access to those data. All employees that have access to and/or use sensitive data (federal and nonfederal) are responsible to protect those data from unauthorized access or release. Contractors or grantees that have an agreement with NMFS can be granted

access to sensitive data as an authorized user (See NOA 216-100 1 Section 6.03e). It should be clearly understood that sensitive data cannot be released simply by an individual signing a nondisclosure statement. There must be a clear and demonstrable need for the sensitive data that are requested as part of a contract or grant. Sensitive data can only be released for the specific contract or grant. Upon completion of the contract or grant, the recipient must either return the data or state that it has been destroyed. The contractor or grantee cannot use the data for any purpose other than the uses stated in the agreement. The Contracting Officers Technical Representative (COTR) or the Technical Monitor (TM) that has been assigned to the contract or grant, respectively, has the following? responsibilities:

1. The COTR/TM has the responsibility to determine whether the contractor/grantee is eligible to receive the sensitive data that are requested in the agreement.

2. The COTR/TM has the responsibility to assure that all persons included in the agreement have read NOA 2l6-l00 and have signed a nondisclosure statement. A statement must be signed by each person that will have access to the sensitive data under the agreement, i.e., a blanket statement cannot be used for the company or firm. The COTR/TM also has the responsibility to make sure that the Director, IRMD has signed and approved the nondisclosure statement and the statement is on file with IRMD.

3. The COTR/TM has the responsibility to assure that sensitive data are not released in any publication, report, oral presentation, or other means to the public by the contractor or grantee.

To access sensitive data a completed non-disclosure agreement must be on file with NOAA-SEFSC. Otherwise Data that are submitted as sensitive can be released to the public under the following circumstances:

1. Combined or aggregated data. Sensitive data can be released if the data are aggregated or summarized in a manner that prevents the identification of the person or organization that submitted the data. The "rule of three" and identification of majority allocations" are the primary data suppression methods.

2. Obscure (scramble) or remove the data identifier. For some types of data, sensitive data Can be released as non-sensitive if the identity of the person, vessel, company, etc. that submitted the data is not included or is scrambled as part of the data that are released.

3. Submitter. Sensitive data collected under federal authority Can be released to the original entity (person, vessel, business, etc.) that submitted the data.

4. Sensitive data waived. The protection of sensitive data can be waived by the person or business that submitted the data.

Sensitive data are not to be released in any publication, report, oral presentation, or other means to the public.

Non-published Metadata access is restricted. Published Metadata is available to the public.

Use Published Metadata only.

Pounds landed from surveys are intended to represent actual pounds landed; however, under- and/or non-reporting by fishers compels additional survey data from dockside observations to be applied in order to generate an estimation of actual pounds landed. This is latter process is currently being done for Puerto Rico only.

This is industry reported data. Pounds landed by species generally are estimated from hold capacities of the fish containers with an estimated percentage applied as to the pounds by species or species group. There is no sales ticket where actual species weights are listed. Species weights are sometimes mis-recorded on the forms (placed in an adjacent field for example). Dockside surveys done by territorial or commonwealth port agents can be compared to the industry reported landings for accuracy.

Refer to by SEDAR documentation link at URLs section of metadata.

Refer to by SEDAR documentation link at URLs section of metadata.

Reporting bias varies by fisher. Dockside trip samples by official port agents can be of help here.

Fishery regulations, weather, economic factors, gear modifications need to be considered when comparing the data on a year by year basis.

Compliance Report by month

Precision is left to the fisher. Rounded pounds to the tens or hundreds occur alongside decimal entries to the hundredth pound. Data entry enters data as recorded.

Refer to by SEDAR documentation link at URLs section of metadata.

Precision is left to the fisher. Rounded pounds to the tens or hundreds occur alongside decimal entries to the hundredth pound. Data entry enters data as recorded.

Hold capacity estimates by container(s). Containers not standardized.

Best estimate: 0.25 pounds

Compliance Report by Month, Dockside survey data applied in Puerto Rico.

Look-up tables and checks for large and small pounds and price by fisher, species. Posted to US Caribbean by SEFSC.

Fishers have 60 days to submit report entry time possibly delayed due to manpower of US Caribbean Agencies.

More info required

User id and password

Industry generated logbook report from fisher goes to US Caribbean Fishing Agency for processing and entry into web based application. Edit checks on entry by look-up tables. Edit Checks and feedback as well as compliance report made available to agency by SEFSC