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Expanding Electronic Reporting Across the Pacific Ocean

November 17, 2022

Observers on the West Coast are transitioning from paper forms to a more efficient and accurate tablet-based system. 

Observer in orange rain gear, with supplies walking on dock.

NOAA Fisheries observers often face a daunting task on commercial fishing vessels: with the wind whipping and the boat rocking, they must record key data as the crew hauls in catch. If they see a whale breach near the boat, they have just seconds to observe and write down all the details of that interaction. But first, they have to shuffle through five different waterproof paper forms to find the right one to fill out. 

However, for observers in the West Coast deep-set buoy gear fishery, such as Nickolaus Green, Lewis Koplin, and Matthew Speegle, this is all changing.

The three tested the Onboard Record Collection Application project, or ORCA, an initiative of the West Coast Region Observer Program. Previously, they wrote everything down and then entered it into a computer when they returned to land. Through ORCA, observers input data directly into a rugged, waterproof Android tablet at sea. The ORCA system is replacing the current paper based system.

Built-in Efficiencies

The tablet touchscreens let observers shift seamlessly between data entry fields instead of shuffling paper forms. They also record time and location at the push of a button, saving observers from chasing down the coordinates from the crew.

“The observer becomes less reliant on the captain and crew for gathering crucial information pertaining to fishing effort, which saves time for both the observer, captain and crew,” notes ORCA project co-lead Jody Van Niekerk, a fisheries biologist in the West Coast Region. “This enables the observer to stay focused on their duties without any unnecessary distractions.”

Drop-down options enable observers to move faster through the data-entering sequence and minimize questions to the crew. For example, once a vessel name or species name is selected, the accompanying permit number or species code is automatically populated. Built-in cameras mean that observers don’t have to reach for another device to take a picture of incidental catch or bycatch species for later review and identification. 

Saving Time and Improving Data Quality

A Fishery Observer collecting data on a longline vessel
Will Stahnke, NMFS, serving as a fisheries observer collecting data on a longline vessel. Photo: West Coast Regional Observer Program

The application means observers don't have to be concerned about organizing paperwork at the end of a fishing day, or after a trip is done. When they use paper forms, observers must personally deliver them to the observer provider’s office in Long Beach. A debriefer assists the observer in going through the data, noting any mistakes, and entering it into a secure computer. This could potentially result in a long drive if the observer is commuting, after a long trip at sea. 

“Uploading the data is the easiest part,” according to observer Lewis Koplin. He says it takes about 30 seconds for the data to be uploaded and backed up, once in Wi-Fi range. Observer Matthew Speegle added, “We no longer will have a 4-hour round-trip drive to spend 45 minutes filling out forms.”  While the observer takes a well-deserved break, the observer provider and NOAA Fisheries staff can do quality control checks of the data. They provide immediate feedback, without needing to coordinate an in-person meeting with the observer. 

Van Niekerk is quick to stress that the tablets are more than a convenience for observers. ORCA is improving the timeliness and quality of the observer-collected data that is critical to sustainable fisheries management and the protection of marine mammals, birds and sea turtles. “The more you can shorten the path between the data entry method and the database, the less likely you are to end up with inaccurate or bad data,” he says. “You cut out those quality control slips.” In addition, “observers can now spend more time on biological sampling and not worry about data forms getting soaked or blown away. It’s so much easier and efficient.” 

While the observers have continued to use paper forms as back-up during the testing phase, they are looking forward to going completely paperless. “The tablets definitely make our job a lot easier in terms of organization and keeping track and getting information down correctly,” says Speegle. Observer Nickolaus Green may have summed it up best, noting that he is “pretty pumped to eliminate the paperwork and [put] the tablets to full use.”

Cross-Pacific Collaboration to Expand ORCA’s Reach

Screenshot from ORCA interface displaying various buttons and spaces for data entry
Screenshot of the "Trip Summary" table, used as a summary of all data elements collected during a trip and to quickly access other data tabs and for quick trip review by debriefers Image courtesy of West Coast Regional Observer Program.

ORCA has been followed closely across the Pacific. Van Niekerk and several others active in the project serve on the Pacific Highly Migratory Species Professional Specialty Group. This unique partnership of fisheries-dependent data specialists is focused on creating an integrated, accessible Pacific highly migratory species data governance program. The group is part of NOAA Fisheries’ Fisheries Information System program. This state-regional-federal partnership supports sound, science-based fisheries management by fostering collaboration and—with support from the Electronic Technologies and National Catch Share programs—funding innovative projects like ORCA.

Through connections forged by the group, including Pacific States Marine Fisheries Commission (PSMFC), Pacific Fisheries Information Network (PacFIN), and Resource Data, Inc, Van Niekerk and his team have shared lessons learned with their colleagues in the Pacific Islands. They are working with the Pacific Islands Regional Observer Program (PIROP) to design and implement ORCA 2, a data entry application for the pelagic longline fisheries. Both regions will share the application to facilitate data entry by pelagic longline observers from both observer programs, and are currently field testing ORCA 2. “This cross-collaboration is a great initiative, because it makes us think about what projects we can work on together, especially when we are working on similar goals at the same time,” Van Niekerk says. “It’s a much more efficient use of resources.” 

Last updated by Office of Science and Technology on January 09, 2023